Similarly, pasting or dragging text containing a reference to a different place in the same document takes the footnote with it. If text reflows, moving the reference to another column or page, the footnote follows to the bottom of that column or page. To collapse or expand all footnotes at once, choose Collapse All Footnotes or Expand All Footnotes from the context sensitive menu or from the View > Story Editor menu.įootnotes are anchored to their reference numbers. To collapse or expand, just double-click the colored box. ![]() In Figure E, you can see both collapsed and expanded footnotes in their colored boxes. The easiest way to edit footnotes and their reference numbers is in Story Editor where they magically appear together. ![]() Using the current footnote options, a new footnote reference will be added to the text at that point and the footnote itself at the bottom of the column your cursor will stand ready to type the footnote. Position the cursor in the text immediately after the word or phrase to reference the footnote, and then select Type > Insert Footnote. I say that with all sincerity, and I have the experience migrating publishing clients to back up the claim.įootnotes are citations or resources placed at the end of a story and referenced from within the main text of the story. If you’re part of such a workflow, whether design and editorial are at the same or different sites, migrating writers, editors, and proof readers to InCopy could be the most valuable idea you gain from this book. Native editing of both applications’ files in the other, live copy and layout update links between them, and for more robust needs, the ability to assign frames, pages, and spreads to specific InCopy users are the reasons InCopy is rapidly supplanting Microsoft Word in collaborative publishing workflows. Working together, InDesign and InCopy fill both sides of the design-editorial dynamic, allowing one department to concentrate on its specialty and allowing the other group to do the same. ![]() It’s a story editor but with accurate line breaks, hyphenation, composition, and copy-fitting. The document in layout view is 100% accurately copy fit.įinally, galley view is a combination of both (see Figure C). Editors who want to proof or even edit copy within the final layout can do so through InCopy’s layout view (see Figure B). Lacking layout tools, frames cannot be moved or modified in InCopy, but their contents-text and imagery-can, which is what enables offloading editorial work from design and production to the editorial department. Of course, InCopy can open its own INCD and INCX file formats, as well as Microsoft Word DOC files, ASCII text, Rich Text format, and other common textual document formats, but it can also open InDesign documents. It also has the same pros, cons, and customization options. Story view (see Figure A) is identical to InDesign’s Story Editor, a pure word processor without accurate line breaks or composition. Whereas InDesign has two editing modes, InCopy has three: Story, Layout, and Galley. It also introduces features far beyond InDesign’s, features like an advanced thesaurus (and accompanying panel) Word-esque change tracking text macros constantly updating line, word, and character counts and the ability to edit one, some, or all stories and text frames in an InDesign document concurrently, in several windows or just one. Anything you can do with text in InDesign you can do in InCopy, its editorial counterpart. For example, InCopy has InDesign’s full text styling and formatting capabilities, including lists, bullets and numbering, and tables and even identical Character, Paragraph, Character Styles, Paragraph Styles, Tabs, Swatches, Table, Story, Glyphs, Links, and Layers panels. Their differences are the result of different sets of plug-ins stacked atop that code base. InDesign and InCopy share a code base, meaning that they are, for all intents and purposes, the same application at heart. The difference between Story Editor in InDesign and the entire InCopy application is like the difference between the farm teams and major league baseball- steroids…um, I mean, greater talent and vastly expanded training. ![]() InCopy is Adobe’s best kept secret, the least marketed of all of Adobe’s products, and a tool whose success is due almost entirely to the passionate handful of InCopy experts running around praising it to anyone who will listen.
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